Optimizing your purchasing processes with Xagent Alerts can directly lead to operational improvements in stock control, material availability, and cost reduction.  Your purchasing department can benefit by Xagent Alerts automatically monitoring stock levels and triggering automated replenishment and/or collaboration.  By providing improved and automated communication between your internal departments and suppliers; purchase planning and realization can be streamlined and secured against human error.

Implementation of Xagent purchasing department may bring concrete financial results which include but are not limited to the following:

• Reduce inventory costs by optimizing procurement ordering processes
• Reduce costs by monitoring purchase prices and pricing conditions
• Prevent losses by monitoring your suppliers payment conditions
• Prevent losses by decreasing or eliminating rush purchase orders
• Improve customer satisfaction by ensuring the availability of materials, as well as maintaining a proper complaint management process
• Prevent fraud by improving your purchase order approval procedures
• Measure and score supplier compliance

Improve Visibility through Reporting and Proactive Alerting

• Monitor stock levels based on specific business rules
  • For specific stock levels based on business rules
    • For low stock conditions
    • For high stock conditions
    • For dead stock conditions
    • For blocked/damaged stock conditions
    • For inbound stock transfers affecting outbound orders or production facility
• Supplier account blocked / changed
• Supplier open / outstanding items: amounts, payment dates
• Purchase order status: delivery confirmation, items status
• Rush order integration through notification of all departments involved
• Supplier contract is due for renewal
• Price control: critical material price changes, price set to expire, purchased amount is eligible for a price discount
• Complaints: incomplete delivery, received good posted on blocked stock
• Special material status notification: material special properties, customs clearing status
• Early detection of inbound problems through vendor appointment monitoring

Positive Communication

• Goods receipt confirmation: vendor acknowledgment
• Critical (rush order) material status: ordered, confirmed, in shipment,  available on stock,
• Dashboard: vendors / materials / PO: reporting, analysis and visualisation
• Supplier compliance dashboard / KPI metrics
• Transmission of electronic Purchase Orders and purchase order changes

Integration

• Internal purchase-related data collection from company systems: stock controls systems, production planning, TMS systems, to improve global visibility of inventory

Mobile and Workflow

• Purchasing workflow procedure: PO creation, approval, status
• Critical events / reporting to mobile devices.
• Escalation procedure